Consolidated Student Collections : OIT

Consolidated Student Collections

How do I change a last name, gender or birth date in a Secure Student Identifier (SSID) record?

The legal last name, gender and birth date are the three mandatory (of five) Matching Fields that the system uses to ensure that a student's record is n...

Tue, Nov 13, 2018 11:18 AM

How do I fix the error "Student ID match, at least 3 demographics do not. The Student ID (State ID) matches but any three of DOB, SSN, LastName, DistrictID, or Gender must also match"?

Legal last name, gender, birth date, district student ID, and social security number are the five Matching Fields that the system the system uses to ensure...

Thu, Jul 7, 2016 4:54 PM

How do I fix the error "Student ID does not match. There is no match to the Student ID (State ID) supplied for this student"?

The Secure Student Identifier (SSID) in the error record is not in the SSID system. 1.) Go to SSID Record Maintenance to search for the student by ...

Thu, Jul 7, 2016 4:54 PM

How do I correct the error "SSID merged to another. The student with the SSID has been merged (unduplicated) to another SSID"?

This means that a student was assigned two SSIDs at some point and, when this was discovered, the two SSIDs were merged. Your error record has the merged (e...

Thu, Jul 7, 2016 4:54 PM

How do I fix the error "Student ID matches an outdated student. The SSID record for submitted Student ID (SSID) has not been updated since last July 1st"?

The ODE system looks to see if the SSID has an activity date in the current school year. The school district needs to go in and open and save, even if there...

Thu, Jul 7, 2016 4:55 PM

How do I fix the error "High School Entry School Year - 9th Grade Mismatch High School Entry School Year must match the current value in SSID or the current 9th grade Entry Year must be 0000 for a new value"?

The ODE system checks the submitted record to see if the enrolled grade is 9-12. If the grade is 9, 10, 11, or 12, then the system checks to see if an SSID...

Thu, Jul 7, 2016 4:55 PM